Are you prepared to work in the office again?
Offices are starting to welcome back employees after months of working from home during the Covid19 pandemic. Many businesses scrambled to put together some sort of plan to transition employees to a work-from-home environment, but what was learned?
As plans are being developed to transition employees back to the office, take time to reflect on the lessons learned and evaluate the technologies and processes used. What worked? What didn’t?
Will it be back to business as usual, or will there be a new workplace policy to support working from home on a regular basis?
Establish a plan to help ease the transition back to the office
Take time to develop a strategic plan to welcome employees back to the office full-time. Start by evaluating the technology used while working from home. A lot of businesses purchased new hardware, software and programs, but these purchase decisions were made quickly for an instant solution to a very sudden problem. Do these solutions support a long-term technology plan and align with any new work-from-home policies?
Questions to ask as you transition back to the office
- Do you need IT’s help setting up workstations back in the office? Just as we helped our customers transition to working from home, we're here to help move back to the office, including setting up computers, monitors and more.
- Is the hardware and technology purchased for working from home suitable for long-term use? In several cases, purchases were made on-the-spot from a very limited product catalog. Evaluate laptops, software and programs (like VMWare, AnyConnect, Skype, WebEx, etc). Create a plan to replace or re-purpose hardware that isn't working and find better alternatives.
- Do you need additional workstation equipment? If your employees will be working remotely and from the office, then you may consider duplicating workstations for each of those employees. Having the same setup at both locations can help increase their productivity.
- Are your conference rooms set up for video conferencing? If you're supporting a mix of remote employees and in-office workers, having a conference room complete with video and audio will be helpful for collaborating and meeting.
- How are you displaying safety requirements and precautions for visitors? Digital signage software like Reach, can easily share information and directions for your staff and visitors on lobby TVs and displays.
- Is your cybersecurity up to standards? Evaluate your cybersecurity and ensure it’s secure enough to support workers remotely and from the office. It’s not enough to just have anti-virus protection. How are files being accessed? Are your systems outdated? How do your files get backed up? Do you have a disaster recovery plan? Do you enroll in dark web monitoring and phishing awareness training?
Technology plans should align with your business strategy to help support your overall goals, and the plans to welcome employees back to the office should be no different. When planning for new safety requirements, precautions and health policies, you may be too exhausted to think about changing your password or evaluating your disaster recovery plan, but if we take time to properly prepare, it can help save time, money and headaches later.