There are so many free tools available to help make our lives easier and increase efficiencies. Here’s an overview of the programs we personally recommend because we currently use them or have used them in the past.
- Google Forms: Create forms to collect data for a variety of reasons. Create party invitations, RSVPs, contact us forms, project request and more. There are pre-made templates you can use, or you can add your own customization.
- Google Sheets: If you don’t have access to Microsoft Excel, Google Sheets is a great alternative. Documents can be accessed through a link, and you can designate editors or viewers for shared files. If you have teams working in multiple locations without access to the same shared drive, Google Sheets can save you from emailing attachments back and forth.
- Canva: This graphic design tool is great for those who don’t have an art background, or do not have an in-house graphics team. It uses a drag-and-drop format to make it easy to design any type of marketing tools, such as presentations, social media posts, flyers and ads.
- Mailchimp: If you’re looking for an inexpensive and easy email service, Mailchimp is a great platform. It manages unsubscribes automatically and features a simple email design tool anyone can master. Keep your customers or fans engaged with regular newsletters.
- Trello: Trello is a web-based project management tool that is great for both personal organization and collaborating with a team. Invite your colleagues so they can contribute to projects by leaving comments, attaching files and assigning due dates.
- WeTransfer: This is a simple way to send large files to colleagues, family and friends. If your image, video or document exceeds the email attachment limit, WeTransfer will send a download link to any recipient you choose.
- OneNote: A great way to organize and store notes that can be accessed anytime you have your computer. Create pages and sections to really organize your thoughts and projects. Depending on which Windows operating system you have, you may find OneNote included. It’s offered as part of several Office 365 plans, OneNote for Business ships with Office 2016 and 2019, as well as an app in Windows 10.
- One Time Secret: If you need to share a password or other sensitive information with someone you trust, use One Time Secret. It does not store the data like chats and emails, and essentially self-destructs (which is pretty cool if you ask us).
- Evernote: A mobile app to help organize thoughts and memos when you’re on-the-go. This is great for those who travel for work, or maybe you’re one of those people who wake up at night with a brilliant idea. You can sync all your devices so you never miss a memo.
- Survey Monkey: A simple way to conduct research, get feedback and gain insights. You can create different questions types and you can export the data into Excel for sorting and organizing for presentations and reports.
- Toggl: If you need to keep track of how you spend your time, Toggl makes it easy to track and organize your day. You can use their timer or manually enter your time, as well as use reports to visually compare how you’re spending your day.
Do you use any of these or other great free products/services? Share your thoughts and tips with us in the comments below.